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Documentary Requirements for Passport Applications

Applying for your passport is easier than ever. Choose from our fast and convenient Online Passport Renewal Service or, a paper application. For some categories of application, you may need to submit additional documents. We have prepared a helpful guide to document requirements so that you know what documents to include with your application.

The documents you will need to submit for your passport application will depend on your method of application and the type of application you wish to submit.

Methods of application

Online renewal application

The online application process eliminates the need for printed photos. In many cases, there is no need to submit any additional forms or documents. Applications for children require you to print, complete and return a Child Passport Identity and Consent Form. This form is made available at the end of the online application process. Other types of application (e.g. name change) require you to submit additional documents to the Passport Service. Simple instructions on how to submit these documents are provided towards of the end of the online application process.

Paper application

You will need to submit an application form to the Passport Service. For further information on how to submit your application see here. Some types of application will require further supporting documentation. You will need to include this documentation with your passport application form and passport photos

Check if your application requires supporting documents

Please see the application categories below. Simply select the option that matches the application type you wish to submit. An outline will be given of the additional documents that you will need to submit with your passport application

For online applications, you will be reminded of the documents you need to submit at the end of the application process.

Unless stated otherwise, original documents must be supplied. Please do not send photocopies, short-form birth certificates or laminated certificates. Certified translations are required if documents are not in English or Irish.

Please note that these documentary requirements are provided as a general guide. The Passport Service reserves the right to request additional documentation.

You can also try our easy to use How to Apply guide – simply input some basic details and the guide will present the information relevant to your situation, including what documents you need to include with your application.

 

  • Adult renewal
  • Child renewal
  • Adult first time application
  • Child first time application

Adult renewal

Adult Renewal

Adult renewal application

+ Adult renewal application where the most recent passport is due to expire within 12 months or, has expired less than 5 years ago:

You will not need to send any additional documents to the Passport Service to support your application.  For online applications to replace a damaged passport, you will need to have your current (or expired) passport book to hand when completing the online application. 

+ Adult renewal application where the most recent passport has more than 12 months’ validity remaining:

You may wish to renew your passport some time before its expiry date if, for example, you have no more remaining visa pages.

You will need to submit your current passport with your application. This applies to both online and paper applications.

+ Adult renewal application where the most recent passport expired less than 5 years ago and was issued prior to Jan 1 2005:

You must submit all documents required for a first time application (see section on Adult first time applications). First time applications must be submitted via a paper application.

You will also need to submit the expired passport or a photocopy of the data page.

+ Adult renewal application where the most recent passport has been lost, stolen or damaged. Passport had less than 12 months validity remaining (issued on or after Jan 1 2005):

For an application to replace a damaged passport, you will need to have your current passport book to hand when completing the online application. If submitting a paper application, you will need to note the passport number on your application form. The damaged passport does not have to be returned.

For an application to replace a lost or stolen passport you will not need to send any additional documents to the Passport Service to support your application.  

NOTE: Passports reported as lost, stolen or damaged are not valid for travel. Never try to travel on a passport that has been reported lost, stolen or damaged.

Further information on lost, stolen or damaged passports can be found here

+ Adult renewal application where the previous passport has been lost, stolen or damaged and the passport had more than 12 months’ validity:

In the case of damaged passports, you will need to submit your damaged passport.

For online applications, after you complete your application online, you will need to send your damaged passport to the Passport Service. You will need to have your current passport book to hand when completing the online application. If submitting a paper application, you will need to note the passport number on your application form.

For paper applications, please include damaged passport with your passport application form.

For an application to replace a lost or stolen passport you will not need to send any additional documents to the Passport Service to support your application.  

NOTE: Passports reported as lost, stolen or damaged are not valid for travel. Never try to travel on a passport that has been reported lost, stolen or damaged.

Further information on lost, stolen or damaged passports can be found here

+ Adult renewal application where the passport has been lost, stolen or damaged and the passport expired more than 5 years ago:

You must submit all documents required for a first time application (see section on Adult first time applications). First time applications must be submitted via a paper application.

You will also need to submit the expired passport or a photocopy of the data page.

+ Adult renewal application where the previous passport has been lost, stolen or damaged and the passport was issued prior to 1 January 2005:

You must submit all documents required for a first time application (see section on Adult first time applications). First time applications must be submitted via a paper application.

You will also need to submit the expired passport or a photocopy of the data page.

+ Adult renewal application where the applicant is renewing a passport in a different name: 

For all renewal applications where you are requesting a new name on your new passport, you will need to submit your current/most recent passport.

Depending on the type of name change, further supporting documents may be required (see below)

Change of name following marriage/civil partnership:

You will need to submit:

  • Your original civil marriage certificate or civil partnership certificate

Reverting to birth certificate name after divorce/separation:

You will need to submit:

  • Your original birth certificate
  • Your original civil marriage certificate or civil partnership certificate
  • Divorce/separation papers (certified by solicitors/courts)

If you cannot provide marriage/divorce/separation documents, you will need to supply 2 documents demonstrating proof of usage of the new name, e.g. any 2 of the following (photo ID document, pay slips, utility bills, government correspondence). These documents must date back at least two years from the date you make your application.

Other name changes:

  • Original birth certificate
  • 2 documents demonstrating proof of usage of the new name, e.g. any 2 of the following (photo ID document, pay slips, utility bills, government correspondence). These documents must date back at least two years from the date you make your application.
  • For online only: Cover page (available for printing at the end of the online application process)

Gender change:

(a) If you are eligible for an Irish Gender Recognition Certificate, provide:

  • Cover page (available for printing at the end of the online application process)
  • Gender Recognition Certificate (GRC)

(b) If you are not eligible for an Irish Gender Recognition Certificate, provide:

  • Cover page (available for printing at the end of the online application process)
  • A Statutory Declaration stating that the applicant has an intention of living in the new gender for the rest of his or her life
  • 2 documents demonstrating proof of usage of the new name, e.g. any 2 of the following (photo ID document, pay slips, utility bills, government correspondence). These documents must date back at least two years from the date you make your application.

The Department of Social Protection are responsible for the issuance of Gender Recognition Certificates. Please see their webpage for further information.

If you reside outside Ireland or if your personal circumstances fall outside the above categories, please contact the Passport Service.

NOTE: Where proof of usage documents are required for a name change, a copy of valid Public Services Card issued in your new name can be considered as one document showing proof of usage, even if the card was issued less than 2 years ago.

+ Application for a Second or Business passport:

You will need to submit:

  • Current personal passport (or photocopy of all pages) and current second/business passport, if applicable
  • A letter from your HR department demonstrating business case for second passport, as appropriate
  • Evidence that supports the need for a second passport – e.g. visa stamps in current passport, travel itineraries, company registration certificate
  • Applications for second/business passports cannot be made online. For further details on second/business passports see here

Child renewal

Child Renewal

Did you know that you can now renew your child’s passport online? To be eligible, your child must have previously held an Irish passport. Their most recent passport must not have expired by more than five years.

If your child is not eligible for the Online Passport Renewal Service, or if you do not wish to renew online, you can submit a paper application using Passport Express.

IMPORTANT NOTE ON GUARDIANSHIP – PLEASE READ

Passport applications for children under the age of 18 need the consent of all guardians (unless the child is married). For online applications, guardian consent must be noted on the Child Passport Identity and Consent Form. For paper applications, guardian consent must be noted on section 7 of the passport application form. 

All guardians must fill in and sign the relevant part of the Child Passport Identity and Consent Form or passport application form in the presence of a suitable witness. Please ensure you read relevant forms carefully.

Additional documentation may be required depending on family circumstances: 

  • If your child has one guardian, a Sole guardian affidavit must be submitted.
  • If your child has two guardians and one and is unavailable/unwilling to provide consent for a passport, a court order dispensing with the consent of the unavailable/unwilling guardian must be submitted.

There may be other family circumstances where additional documentation relating to guardianship may be requested. For example, where guardianship has been conferred on an individual through a will and testament.   

Please see our guide to guardianship as it relates to passport applications below:

If your child has more than two legal guardians, or if your own family circumstances fall outside of the categories outlined in this guide, please contact the Passport Service for assistance with your child’s application.

+ Child renewal application where the most recent passport is due to expire within 6 months or expired less than 5 years ago:

You will not need to send any additional documents to the Passport Service to support your child’s application.  For online applications, you will need to have your child’s current (or expired) passport book to hand when completing the online application.

+ Child renewal application where the most recent passport has more than 6 months’ validity remaining:

You may wish to renew your child’s passport some time before its expiry date (for example, if there are no more remaining visa pages).

You will need to submit your child’s current passport with your application. This applies to both online and paper applications.

+ Child renewal application where the most recent passport expired more than 5 years ago:

If your child’s passport has been expired for more than 5 years you will need to submit the same documents as a first time application (see section on Child first time applications). You cannot apply online.

You will also need to submit your child’s most recent passport

+ Child renewal where the passport has been lost, stolen, or damaged and passport had less than 6 months’ validity:

For an application to replace a damaged passport, you will need to have your child’s current passport book to hand when completing the online application. If submitting a paper application, you will need to note the passport number on your application form. The damaged passport does not have to be returned.

For an application to replace a lost or stolen passport you will not need to send any additional documents to the Passport Service to support your child’s application.  

+ Child renewal where the passport has been lost, stolen, or damaged and passport had more than 6 months’ validity:

In the case of damaged passports, you will need to submit your damaged passport.

For online applications, after you complete your application online, you will need to send your damaged passport to the Passport Service. You will need to have your child’s current passport book to hand when completing the online application. If submitting a paper application, you will need to note the passport number on your application form.

For paper applications, please include damaged passport with your passport application form.

For an application to replace a lost or stolen passport you will not need to send any additional documents to the Passport Service to support your child’s application.  

+ Child renewal where the applicant is requesting a passport in a different name following re-registration of birth certificate:

You will need to submit your child's re-registered birth certificate.

+ Child renewal where the applicant is requesting a passport in a different name where birth certificate has not been re-registered:

You will need to submit:

  • Your child's original birth certificate.
  • 2 years proof of usage of the new name, e.g. any 2 of the following (school reports, letter from family GP, certified copy of the child's medical card). 

Please note: If you have a preference for the Irish version of your child's name, six months proof of usage can be accepted. The English version will be noted on page 3 of your child's passport.

+ Child renewal where the applicant is requesting an observation to be noted on the new passport:

An observation is a note recorded on page three of your passport book.  Your child’s birth certificate name and/or previous passport number can be recorded as an observation on your Passport.

If your are requesting for your child’s birth certificate name to be noted as an observation, (if different from name on passport) you will need to submit your child’s original birth certificate.

If child’s birth certificate has previously been noted as an observation, a birth certificate is not required.

Please note that requesting an observation may delay your application. Observations are not required by the vast majority of applicants.

Adult first time application

Adult First Time Application

+ First time adult application from applicants born in Ireland or Northern Ireland before 1 January 2005:

You will need to submit:

  • Your full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your civil marriage certificate if applying for a passport in your married name.
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland - a photocopy of your Public Services Card. 

If resident outside of Ireland - one of the following:

  • Your original passport from another country, national ID card, social security card OR
  • a certified copy of your driver’s license (certified by a solicitor or notary public)
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority. Your proof of name and proof of address can’t be covered by the same document

+ First time adult application from an applicant born abroad to a parent born in Ireland or Northern Ireland:

You will need to submit:

  • Your full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your civil marriage certificate (if requesting passport in your married name).
  • Your Irish born parent’s full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your Irish born parent’s civil marriage certificate (if married).
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland, photocopy of your Public Services Card.

If resident outside of Ireland - one of the following:

  • Your original passport from another country, national ID card, social security card OR
  • a certified (by solicitor) copy of your driver’s license
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority

+ First time adult application from an applicant with a grandparent born in Ireland or Northern Ireland

You will need to submit:

  • Your Foreign Birth Registration certificate (see here for more information on Foreign Birth Registration) add link.
  • Your full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your civil marriage certificate (if requesting the passport in your married name).
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland – a photocopy of your Public Services Card.

If resident outside of Ireland - one of the following:

  • Your original passport from another country, national ID card, social security card OR
  • a certified (by a solicitor or notary public) copy of your driver’s license
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority

+ First time adult application from a naturalised Irish citizen:

You will need to submit:

  • Your full civil birth certificate, (version that includes the name(s) of the parent(s).
  • Your civil marriage certificate if applying in your married name.
  • Your Naturalisation Certificate.
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • Original of passport from country of birth (if available).
  • If resident in Ireland – a photocopy of your Public Services Card.

+ First time adult application from an applicant born abroad and adopted by an Irish citizen under Irish Law:

You will need to submit:

  • Your Inter-Country Adoption Certificate.
  • Your civil marriage certificate if applying in the married name.
  • Proof of Irish citizenship of adoptive parent at time of adoption e,g. Irish passport.
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland – a photocopy of your Public Services Card.

If resident outside of Ireland - one of the following:

  • original passport from another country, national ID card, social security card OR
  • a certified copy of your driver’s license (certified by a solicitor or notary public)
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority

+ First time adult from an adult born in Ireland and adopted by an Irish citizen under Irish Law:

You will need to submit:

  • Your adoption certificate.
  • Your civil marriage certificate (if applying in the married name).
  • Proof of Irish citizenship of adoptive parent at time of adoption e,g. Irish passport.
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland – a photocopy of your Public Services Card.

If resident outside of Ireland - one of the following:

  • original passport from another country, national ID card, social security card OR
  • a certified copy of your driver’s license (certified by a solicitor or notary public).
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.

+ First time adult from an applicant who had obtained post-nuptial citizenship prior to its discontinuation in November 2005:

You will need to submit:

  • Your full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your civil marriage certificate (if applying in the married name).
  • Your Post Nuptial Citizenship Certificate. Please note that the validity of this certificate will be checked with the Department of Justice.
  • Proof of address e.g. one of the following - original utility bill, bank statement, government correspondence. The Passport Service accepts internet printouts.
  • If resident in Ireland – a photocopy of Public Services Card

If resident outside of Ireland - one of the following:

  • original passport from another country, national ID card, social security card OR
  • a certified copy of your driver’s license (certified by a solicitor or notary public)
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.

+ First time adult from an applicant who has obtained a gender recognition certificate:

You will need to submit:

  • Your Gender Recognition Certificate (GRC) as issued by the Department of Social Protection.
  • Your birth certificate as re-issued after gender recognition.
  • Your civil marriage certificate if applying for a passport in your married name.
  • Proof of address, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority.
  • If resident in Ireland - a photocopy of your Public Services Card

If resident outside of Ireland - one of the following:

  • Your original passport from another country, national ID card, social security card OR
  • a certified copy of your driver’s license (certified by a solicitor or notary public).
  • AND Proof of name, e.g. original utility bills, bank statements, government correspondence. The Passport Service accepts internet printouts if they are stamped by the issuing authority. Your proof of name and proof of address can’t be covered by the same document.

Child first time application

Child First Time Application

Applications for a first passport cannot be made online via the Online Passport Application Service. You must submit a paper application. For more information about application channels see here.

IMPORTANT NOTE ON GUARDIANSHIP – PLEASE READ 

Passport applications for children under the age of 18 need the consent of all guardians (unless the child is married). Please ensure you read section 7 of the application form carefully. All guardians must fill in and sign the relevant part of Section 7 in the presence of a suitable witness.

Additional documentation may be required depending on family circumstances: 

  • If child has one guardian, a Sole guardian affidavit must be submitted.
  • If child has two guardians and one and is unavailable/unwilling to provide consent for a passport, a court order dispensing with the consent of the unavailable/unwilling guardian must be submitted.

There may be other family circumstances where additional documentation relating to guardianship may be requested. For example, where guardianship has been conferred on an individual through a will and testament.   

Please see our guide to guardianship as it relates to passport applications below:

If your child has more than two legal guardians, or if your own family circumstances fall outside of the categories outlined in this guide, please contact the Passport Service for assistance with your child’s application.

An outline of documents required for some common categories of child application will now follow. Please submit these with your child’s passport application form, guardianship documents (if applicable) and witnessed photos.

+ First time child application for a child born in Ireland or Northern Ireland before 1 January 2005:

You will need to submit your child’s civil birth certificate (version that includes the name(s) of the parent(s).

+ First time child application for a child born abroad to a parent born in Ireland or Northern Ireland:

You will need to submit:

  • Your child’s full civil birth certificate of child (version that includes the name(s) of the parent(s).
  • Parent's full civil birth certificate.
  • Parent's civil marriage certificate (if applicable).

+ First time child application for a child born in Ireland or Northern Ireland on or after 1 January 2005:

You will need to submit:

  • Your child’s civil birth certificate.
  • Proof of parent’s citizenship.

Proof of parent’s citizenship is required in order to determine citizenship entitlements of the child:

Parent is an Irish citizen:

  • Proof of parent’s Irish citizenship at time of applicant’s birth, e.g. parent’s original Irish birth certificate or passport. If claiming through parent that is naturalised or through post nuptial certificate, the parent must have been an Irish citizen before the child was born.

Parent – British citizen:

  • Parent’s British passport (citizenship section should state British Citizen, not British Subject) or
  • Parent’s original long form civil birth certificate if parent was born in the UK before 01/01/1983

Parent – EU/ EEA/ Swiss citizen (residency)*

  • Parent’s EU passport or national identity document.
  • Declaration Form A/B (sworn statement of residency).
  • Parent’s proof of residency e.g. P60s, tax documents, statement from Department of Social Protection which supports claim of residing in Ireland for three of the four years prior to the birth of the child.

If P60’s do not have full 52 weeks, the period not covered must be supported by documentary evidence such as bills/bank statements/communication with government departments etc.

Parent – non EU citizen (residency)*

  • Parent’s original passport with permission stamps to reside in Ireland and/or parent’s GNIB card.
  • Letters from the Department of Justice which sanctioned permission to remain in the State.
  • Summary statement, signed by parent of parent’s ‘permission to remain’ stamps in the passport. This summary should include the number of the passport, name of passport holder, a description of the stamp(s) and the dates of the permission.

Parent – refugee status

  • Letter from Department of Justice granting refugee status.
  • Parent's GNIB card.
  • Parent's travel document.

* Residency: if applicant’s parent was legally resident in Ireland for an aggregate of 3 of the 4 years immediately prior to applicant’s birth then applicant may be an Irish citizen, even if the parents are not. Certain categories of parent’s residence are not reckonable for citizenship purposes of the child, including residency for study-related or training-related purposes. Temporary permissions granted to parents while applying for asylum are also non-reckonable. Periods of unlawful residence of parents are non-reckonable. An outline of the passport stamps indicating reckonable residency is given at www.inis.gov.ie.

+ First time child application for a child with a grandparent born in Ireland or Northern Ireland

You will need to submit:

  • Your child’s full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your child’s FBR certificate. Please see here for more information on Foreign Birth Registration.

+ First time child application for a naturalised Irish citizen:

You will need to submit:

  • Your child’s full civil birth certificate (version that includes the name(s) of the parent(s).
  • Your child’s Naturalisation Certificate.
  • If born outside Ireland, passport from country of birth.

+ First time child application – Child was born abroad and adopted by Irish citizen under Irish Law:

You will need to submit:

  • Inter-Country Adoption Certificate.
  • Proof of citizenship of Irish adoptive parent (original passport or original birth certificate).